We have an exciting opportunity to work an a prestigious university based in Central London.

Role: Business and Office Manager

Pay: £18.37

Duration: Currently 3 months (Can apply for the permanent role)

Location: Central London

Working: Monday to Friday 35 hours (4 days in the office / 1 day from home)

Job spec:

1. Planning and organising resources

• Manage all aspects of the PAGE Division's cross campus space
• Organise and maintain relevant office equipment to enable staff to collaborate effectively, including staff working remotely and international colleagues.
• Manage and maintain appropriate office supplies, stationery and collateral levels, according to Divisional needs.
• Oversee the desk-booking system for PAGE.
• Manage IT equipment issues, ensuring problems are raised with central IT support and resolved in a timely manner. Manage the Division's printers/MFDs. Maintain a schedule of all Division IT equipment.
• Arrange IT set-up, mobile phones and purchasing cards for new staff.
• Manage all aspects of the Division's mobile phone contracts, including purchasing new phones, replacing old ones and monitoring the usage. Encourage costs savings by proposing alternative solutions (e.g. MS Teams) where appropriate.
• Manage the Division's finance structure on OneFinance, including adding and removing staff from PAGE approval pools.

Liaison and networking

• Build and manage strong working relationships with colleagues in central DTS (IT), to ensure effective and timely collaboration on all aspects related to the office equipment as well as ensuring that PAGE Division is aware of any new/changing policies and changing working practices related to how the equipment is being used
• Build and manage strong working relationships with colleagues in the Estates Division, to ensure effective and timely collaboration on joint projects and to ensure that PAGE is aware of and participates in wide initiatives and projects as well as is aware of any new/changing working practices.

1. Systems operational support

• Oversee the induction process for the Division. Compile a suite of induction materials and ensure managers have what they need to create bespoke induction plans for their new starters.
• Offer support and advice on the operational aspects of new starters, leavers and maternity cover process.
• Be a super-user of OneFinance (financial record system) and provide basic training and support to colleagues by ensuring that relevant guidelines are easily accessible; advising and assisting colleagues when required in effective application of relevant procedures

1. Communication

• Effectively communicate with all PAGE staff, including senior colleagues, to ensure that they understand and follow relevant policies and procedures enabling effective collaboration and safe work practices
• Facilitate core all - PAGE meetings (e.g., stand up).
• Maintain email circulation lists, online staff lists and the PAGE web-pages staff pages content.
• Support organisation of quarterly Divisional all-staff meetings, the annual away day and any other ad-hoc all-staff gatherings.

Person specification:

1. Knowledge and Experience

• Experience of managing an office and/or facilities management

1. Communication

• Effective communication skills, both written and oral
• Excellent attention to detail

1. Liaison and Networking

• Ability to initiate and build internal networks within the School
• Ability to liaise effectively with senior staff within the Division
• Ability to build effective working relationships with all staff across the Division

1. Initiative and problem solving

• Ability to work on own initiative
• Able to solve problems, often without precedent, and deliver creative solutions

1. Planning and Organisation

• Ability to plan and manage the office space ensuring all staff are appropriately accommodated during a period of change and growth
• Ability to manage a busy and varied workload, with minimal supervision

If you would like to hear more about this role, please apply. We will be intouch with all shortlisted canddiates.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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