We are searching for an experienced and professional Office Manager/Executive to join a friendly and hard-working team based in a modern and spacious office/centre in the heart of Birmingham. 

Your responsibility will be to oversee the administrative activities that facilitate the smooth running of an office, organising people, information and other resources to facilitate an excellent place to work. Where required to assist the Senior Leadership Team.

The ideal candidate will have extensive experience managing/working within a busy office environment, have a friendly and professional nature and be able to encourage other team members to strive for excellence whilst enjoying their working day. 

Key Deliverables and Accountabilities:

• You'll ensure that office equipment is maintained to the appropriate quality and quantity, relevant records are up to date and all administrative processes work effectively.
• Use a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office.
• Manage online and paper filing systems.
• Develop and implement new administrative systems, such as record management.
• Organise the office layout and maintain supplies of stationery and equipment.
• Maintain the condition of the office and arrange for necessary repairs.
• Organise and take minutes of meetings for Directors.
• Oversee the recruitment of new staff, sometimes including training and induction.
• Ensure adequate staff levels to cover for absences and peaks in workload by managing the holiday allocation.
• Promote staff development and training.
• Implement and promote equality and diversity policy.
• Assisting with reports and collating information.
• Review health and safety policy and ensure they're observed.
• Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies.
• Arrange regular testing for electrical equipment and safety devices.
• Attend conferences and training.
• Be able to analyse and interpret data effectively.
• Maintaining records in accordance with the company's supplying reports and information as necessary.
• Create effective communication across all departments to ensure cohesion
• Maintain HR processes
• Carry out daily H&S checks of the office.
• Keep boards within office updated
• Maintain all HR processes and functions within timescales set out

Experience required 

• Experience managing a SLT and the day to day office duties
• Confident in all areas of office administration 
• Minimum of Level 2 in Functional Skills or equivalent 
• Ideally hold a Level 2 or above in Business Administration however this is not essential 
• Strong experience dealing with multipliable tasks at one time 
• Friendly and approachable